Refund & Cancellation Policy

Last updated: 20 April 2026

1. Who Processes Your Refund

Your purchase contract is concluded with our Payment Provider as Merchant of Record, not with Keynaptic directly. The Payment Provider therefore handles all payment matters, including refunds, cancellations, chargebacks, and invoices. Contact details for the Payment Provider appear on your order confirmation and invoice. See Terms § 3 (Merchant of Record) for the full arrangement.

2. Cancellation vs. Refund

These are two different actions. Most users only need the first one:

• Cancel auto-renewal — stops the next yearly charge. Your Pro license stays fully active until the end of the period you already paid for, then reverts to free features. Free of charge, no reason required, any time. Do this via the Payment Provider customer portal (link is in your purchase confirmation email).
• Refund — returns money you already paid, subject to the rules below.

3. Statutory 14-Day Right of Withdrawal (EEA / UK / Switzerland Consumers)

If you are a Consumer resident in the EEA, the United Kingdom, or Switzerland, you have a statutory right to withdraw from your purchase within fourteen (14) days of contract conclusion without giving any reason. To exercise it, contact the Merchant of Record named on your invoice with an unambiguous statement of withdrawal (the Payment Provider provides a statutory model form; its use is optional).

Important exception for digital content. The withdrawal right expires prematurely once download or license activation has commenced after you have expressly consented to that early start and acknowledged the loss of the withdrawal right. This consent is requested during checkout. Full wording: Terms § 15.3 (Right of Withdrawal for Digital Content).

4. Goodwill Refunds by Keynaptic

Beyond the statutory rules above, Keynaptic will support a refund request forwarded to the Payment Provider in the following situations, provided the request reaches us within a reasonable time after purchase:

• Technical defect we cannot fix — the Software fails to run on a supported system configuration and we are unable to provide a working fix within a reasonable period.
• Duplicate purchase — the same license was purchased twice in error.
• Material change to the Terms you do not accept — see Terms § 13 (Modifications); in this case a pro-rata refund applies for periods after the change would have taken effect.

We do not refund based on dissatisfaction once the Software has been used beyond the statutory withdrawal period, since the full feature set is available during the free 7-day trial before any payment.

5. What We Do Not Refund

• API charges billed by third-party providers (OpenAI, Anthropic, Google, etc.) to your own account — these are outside our control; see Terms § 4 (Bring-Your-Own-API-Key).
• Costs resulting from user misconfiguration — action chains, loops, or prompt design that trigger excessive API calls on your provider account; see Terms § 5 (User Responsibility).
• Partial-year refunds for a paid term after you have used the Software beyond the 14-day withdrawal window, unless one of the goodwill cases in Section 4 applies.

6. How to Request a Refund

1. Locate your invoice. Your order confirmation email from the Payment Provider contains a link to the customer portal and the Payment Provider’s support contact.
2. Open a refund request with the Payment Provider via the customer portal or by replying to the order confirmation email. Include your order ID and a brief reason.
3. If the case falls under Section 4 (goodwill) and the Payment Provider asks you to coordinate with the software publisher, email support@pastesuiteai.com with your order ID. We will confirm eligibility with the Payment Provider and the refund will then be issued by the Payment Provider to your original payment method.

7. Timeframe and Payout

Once the Payment Provider approves a refund, it is issued to your original payment method. Processing time depends on your bank or card network and is typically 5–10 business days. The Payment Provider will email you a credit note.

8. Contact

For refund-related questions that are not about your payment (e.g. to discuss a goodwill case under Section 4): support@pastesuiteai.com. For the seller’s address and formal notices, see Legal Notice. Full contract terms: Terms of Service.

This page summarises the refund-related provisions already set out in our Terms of Service. In case of any inconsistency, the Terms of Service prevail.